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SAP FIELDGLASS
Know who's working for you, and what it costs.
Contingent workers get hired the way they're needed — quickly
A manager needs a developer for three months. Procurement is not involved because there is no time, a supplier they have used before is called, and the person starts on Monday. That is usually the right call.
Repeated across departments over a few years, it adds up to a meaningful share of workforce spend that no single person can total, onboarding that varies depending on who arranged it, and system access that occasionally outlives the engagement it was granted for.
Fieldglass is not about slowing that hiring down. It puts a consistent record around it, so the speed stays and the visibility arrives.
What we see most often
These are the three situations that come up in nearly every external workforce conversation we have.
Spend nobody can total
Contractor cost sits across department budgets and supplier invoices. Finance can produce a figure, but rarely one anybody fully trusts.
Onboarding that varies by manager
Background checks, documentation, and system access handled thoroughly in some teams and informally in others, with no consistent record either way.
Access that outlives the engagement
Nobody owns switching off accounts when a contract ends, so it happens when somebody notices.
What changes
One view of every engagement
Every contractor, rate, supplier, and statement of work in one place — including the ones that were arranged quickly.
Consistent onboarding, with a trail
The same checks and documentation for everyone, recorded automatically rather than reconstructed for an audit.
Rate visibility that gives you position
Knowing what you pay for comparable roles across suppliers changes the next negotiation considerably.
What Fieldglass covers
Contingent workforce management
Sourcing, onboarding, time capture, and offboarding for temporary and contract workers, across all your suppliers.
Services procurement
Statement-of-work engagements managed against deliverables and milestones rather than headcount — usually the least visible category of spend and often the largest.
Supplier and vendor automation
Supplier onboarding, job distribution, candidate submission, and invoice matching handled in the platform.
Compliance and reporting
Consistent controls across the external workforce, with the reporting to demonstrate them.
The suppliers have to come with you.
A vendor management system only works if your staffing suppliers actually use it. Supplier onboarding is where these programmes succeed or stall, and it is more relationship work than configuration — which is why we plan it as its own workstream rather than a task at the end.
How we help
Programme design
Which worker categories are in scope, which suppliers come first, and what good looks like — agreed before configuration begins.
Fieldglass implementation
Configuration, workflow design, rate card structures, and approval routing built around how your organisation actually hires.
Supplier onboarding
Bringing your staffing suppliers onto the platform, with the training and support that gets them using it rather than working around it.
Statement of work management
Setting up SOW engagements so services spend is managed against deliverables, not just approved as invoices arrive.
Integration
Connecting Fieldglass to SAP ERP and SuccessFactors, so worker and spend data flows into finance and HR without re-keying.
Adoption and support
Hiring manager enablement and ongoing support, because a VMS that managers avoid produces worse data than the process it replaced.
Why organisations choose VIPAS Technologies
We treat supplier adoption as part of delivery
The configuration is the straightforward part. Getting suppliers and hiring managers to use the system is the work, and we plan for it from the start.
We connect it to finance and HR
Our SAP background means integration with ERP and SuccessFactors is designed alongside the implementation rather than handled afterwards.
We stay with you after go-live
New suppliers, new worker categories, and changing rate structures all need attention. Support keeps the programme working.
How much of your workforce is external?
Tell us roughly how many contractors and suppliers you work with, and how it is managed today. We'll come back with a view on what Fieldglass would change — no obligation, and no sales pressure.